Where an enquiry is received by e-mail we paste a copy of the enquiry that was sent to us at the foot of the response that is sent to the member council. In this way the council has a record not only of the advice given but the details of the enquiry as well.
Where the need for written advice emanates from a telephone conversation we begin the response by summarising the question that has been asked and our understanding of the situation based on the information we have been given. We also clarify the context in which our response is being given.
Occasionally, the question is included in the body of the response, for example, “The council has asked ..........”, we then go on to respond to that question.
These working practices have been in place for some time now and officers do try to ensure that this internal policy is followed; now and again a response will slip through to which the policy has not been applied but these are few and far between.”
So, now we know! Don’t be taking anymore, “I took advice” nonsense from Clerks and Chairman without asking to see the Question they asked.
So now we also know the dates for local parish councils to make their ledger, books, receipts, cheque-book stubs, contracts, internal auditor’s report, etc., available for inspection and for the public to take copies.
Get the Clerk’s agreement NOW that you can use your digital camera to take copies of the ledger, etc., and insist advice is obtained from the YLCA if necessary BEFORE the inspection period begins – and don’t forget to get the question asked as well as the ‘advice’. Give Clerks time to find out the rules so they don't makes fools of themselves, no matter how highly paid they are. Be kind!!!
Are highly paid Parish Clerks also "Council Fat Cats?"
What a difference a year makes!